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Dr Ian Plummer

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Club Management
Planning a New Club

Eynsham Croquet Club - New Lawns

Document prepared by Dr. Ian Plummer, Balliol College, Oxford University. Version 1.0

These were notes prepared in the course of setting up a new croquet club. It may be of assistance to people in the same position.

1       Introduction.
2       Aims.
3       The Cassington Road Site. 2
3.1        The Layout of the Cricket Facilities.
3.2        Croquet Lawn Locations.
3.3        Lawn Preparation.
3.4        Lawn Maintenance.
3.5        Equipment Storage.
3.6        Disabled Access.
3.7        Toilets.
3.8        Catering.
3.9        Changing Rooms.
3.10       Lawn Maintenance Equipment Access.
3.11       Compost Area.
3.12       Plant Machinery Access.
3.13       Spoil Heap Storage.
3.14       Irrigation points.
3.15       Future Croquet Club House.
3.16       Services.
4       Costings.
4.1        Annual
4.2        Capital
4.3        Regular Income.
5       Sources of Development Fund.
5.1        Case for Funding.
5.2        Croquet Association Grants and Loans.
5.3        Sport England.
5.4        Parish Council
5.5        Country Council
5.6        Private Trusts.
5.7        Individual Donations.
5.8        Corporate Sponsorship.
5.9        Lottery Funding.
5.10       Members' Fund Raising.
6       Time Line.
7       Publicity.
7.1        Club & Croquet Association Web Pages.
7.2        Channel 6 TV.
7.3        Local Radio.
7.4        Local Press.
7.5        Croquet Gazette.
8       Oxford Croquet - Lawn Care.
8.1        Oxford Croquet: Construction of New Lawns.
8.2        Oxford Croquet: Guide on Construction of New Lawns.
8.3        Oxford Croquet: Construction of New Lawns.
8.4        Oxford Croquet: Sports Field Drainage.
8.5        Oxford Croquet: Using Turf for Croquet Lawns.
8.6        Oxford Croquet: Croquet Lawns: establishment, improvement and maintenance.
8.7        Oxford Croquet: Croquet Lawn Maintenance.
8.8        Oxford Croquet: Seasonal Work for Croquet Lawn Maintenance.
8.9        Oxford Croquet: Startup Courts.
8.10       Croquet Association: Croquet Lawns.
9       Croquet Association Documentation.
9.1        CA - National Lottery Grants.
9.2        CA - Forming a Club.
9.3        CA - Specimen Constitution (RTF file)
9.4        CA  - Grants and Loans.
9.5        Croquet Association Documentation.

1              Introduction

A site is under investigation which offers Eynsham Croquet Club the potential for four quality croquet lawns with parking and club hut facilities on the Cassington Road, Eynsham, where a new cricket pitch is being laid. There is sufficient area to accommodate four croquet courts outside the outfield. The land is owned by the Bartholomew Trust and the Eynsham cricket club are negotiating a long lease.

This paper is intended to assist brain-storming in considering the many factors which need to be considered, especially to create a site which will allow expansion in future years.

2              Aims

The Eynsham Croquet Club wish to improve the quality of the lawns on which they play and also have the opportunity for expansion. Their current playing area is in a public recreation area and has an approximate 5' drop over the length of the lawns. Because they are in a public park the lawns are subject to constant vandalism.

3              The Cassington Road Site

Text Box:  
Figure 1 Cassington Road Site, cricket layout
66m radius Cricket outfield shown
The site consists of a reasonably flat, approximately rectangular field 150m x 500m off the north side of the Cassington Road, OS map reference: SP441100 (the pill box in centre of field). It has easy access being two turns off the A40 and lying between North Oxford (6.7 miles, 10.7 km) and Witney (5.8 miles, 9.4 km). The next nearest public Croquet clubs are Blewbury, 2-lawns, 21.5 miles (34.4 km) and Swindon, 3-lawns, 32.7 miles (52.3 km).

The site is sufficiently large that other sports could be accommodated, e.g. archery, tennis, bowls, etc. as well as including a children's area.

An initial sowing of grass has taken place on the area to displace invasive species. There is a listed pill box on the site but this lie outside the proposed sports areas. Additionally redundant overhead power cables are being removed. The Cricket Club plan to have their cricket table laid professionally this August ready for use next season.

3.1             The Layout of the Cricket Facilities

Crucial to the planning of the croquet lawns is knowing where and what the cricket facilities will be. Currently we have a rough sketch but it is believed that the exact placing of the outfield will depend on the survey by the cricket table installers. The initial layout is guessed to be as shown (Figure 1). The Club House will lie either to the right or left of the current gateway and the cricket table will lie to the east of the field.

3.1.1                               Cricket Table

Conventionally cricket tables are oriented north-south. The orientation of the cricket table will affect whether the cricketers may be distracted by movement on the croquet courts. At this stage the cricketers do not consider this to be a problem. We have been told that the initial excavation of the table will be done by a local person and then the table will be professionally laid in July/August.

3.1.2                               Cricket Outfield

Normal cricket outfields are ~66 m in radius, hence there is plenty of scope for placing the outfield/table, e.g. there is ±22 metres east-west movement and ±20 metres north-south movement within the main area of the field. This is defined by the west, east and south boundaries of the field and the pill box (Section 3.1.18).

3.1.3                               Cricket Club House

We have been told that the Club House will be to the left or right of the gate from the road. We would expect that eventually it might house:- kitchen, changing rooms, toilets, showers and function area together with storage. It is assumed that the grounds keeping equipment would be in a separate building.

3.1.4                               Scoreboard

It is conventional to have a scoreboard or score box.

3.1.5                               Car Park

The south boundary of the site was considered to be most viable area for car parking. It is unclear whether the south-east half of the road boundary would be used, but that would depend on the final location of the Club House. Given the arrival of two cricket teams plus officials and catering staff space for 40 cars would be adequate. The car park however is not a long way away from the outfield and cars may be in jeopardy from cricket balls.

3.1.6                               Equipment Shed

The typical equipment needed for cricket pitch upkeep include: - tractor, wicket mower, outfield mower (triple), scarifier, tyning machine, roller, line markers, irrigation equipment (hoses, sprinklers, watering cans), grass cuttings trolley, wheelbarrows, spreading equipment (chemical/topsoil), garden tools, mechanical tools. It has been suggested that an old 'container' as used on container lorries would be viable for equipment storage. These are fine and secure but often need every thing shuffling out to get to an item at the back.

3.1.7                               Fuel Storage

In addition there will be the requirement to store fuel (likely diesel for the tractor and petrol for the mowers). There is legislation on the size and type of tank that can be accommodated. Consult local regulations.

3.1.8                               Chemical Store

Health and Safety requires that all chemicals are stored in a secure fireproof bin. Such chemicals would be {moss, worm, fungus, weed, mole} killers, spraying surfactants, fertilisers KPN, etc. In addition there needs to be storage for personal protective equipment, e.g. protective suits, masks, gloves and eye protection.

3.1.9                               Water & Irrigation

Potable water will be needed for the Club House and also water for irrigation. If mains water is being routed to the Club House and irrigation points, then the irrigation for the croquet lawns and future requirements of a croquet hut should be considered. An alternative for irrigation would be to draw water from the water table (wells) or the river. In both cases a licence would be required from the water authority and a survey would be needed to explore the feasibility of drawing water. It has been hinted that the pill box contains a capped well, this could be utilised for irrigation. 

Whatever irrigation is intended for the cricket outfield, it is hoped that it would incorporate water points for the use of the croquet lawns.

3.1.10                           Electricity

As with water, electricity will be essential in the finished Club House. Again if the cables are being routed past the potential site for a croquet club hut then a tap point should be considered. If the feed would be sourced from the Cricket Club House then the capacity for sufficient rings should be installed on the mains distribution board.

3.1.11                           Telephones

As well as being available for standard telephony, telephone lines may be required for fire and burglar alarms.

3.1.12                           Sewage

It was thought that there were no sewage pipes adjacent to the site. This may mean that a cess tank would need to be installed. This would require an area to be excavated. If the croquet lawns are remote from the Club House then future provision for toilets near the croquet lawns should be considered.

3.1.13                           Compost area

There will be a considerable quantity of grass cuttings produced throughout the playing season for the entire area which will need to be allowed to rot. The silage from the compost must not pollute waterways. Consequently it must be sited away from ditches or drains, or placed on a leak proof base.

3.1.14                           Rubbish Area

An area need to be designated for dustbins or wheelie bins. There will be a large population of vermin ranging from small rodents to foxes and hence the bins need to be made vermin proof. Additionally the bins need to be arranged to be emptied.

3.1.15                           Practice Nets

Given the area of the site it is practicable to build in one or more practice nets.  Conventionally practice nets are 22 yards long and approximately 4 yards wide with a 10-15 yard run-up.

3.1.16                           Junior Cricket Area

To encourage younger cricket players an area can be set aside for them to use whilst the main square is in use, or to prevent it from wear and tear.

3.1.17                           Overhead Electricity Cables

The existing overhead electricity cables are allegedly not in use and are due to be removed. The post holes will contain a considerable concrete base which needs removing otherwise the soil above them will quickly dry out and the grass die.

3.1.18                           Pill Box

The pill box appears to be a nondescript base of some hut. It is falling to pieces through frost damage to the bricks. Apparently the pile of bricks is a listed monument and is thought to be either a capped well or contain a water tank. If it is a capped well then this offers the potential for a source of water for irrigation. As mentioned earlier a licence would be needed to draw water. Unless the rate of water withdrawal can be high then a storage tank would be necessary. A location for such a storage tank would need to be considered.

3.2             Croquet Lawn Locations

Given no other constraints it is desirable to have all the croquet lawns contiguous and on the same level. This facilitates mowing the whole area with minimal turning and, more importantly, prevents the lawns sagging at their boundaries. This happens with stepped lawns. The area needs to be both level and flat and should have good drainage. Overhanging trees should be avoided and there should be ready access for machinery, e.g. no abrupt changes in level or narrow entries.

Whilst the playing size of a croquet lawn is 28 x 35 yards it is essential to have a 'skirt' (e.g. ³1 yard) around the lawn to allow players to stand just off the lawn to play their strokes. It is also prudent to extend the skirt to allow the lawns to be moved 2-3 feet each year. This avoids placing hoops in the same location as in previous years where the turf becomes damaged. A spare area (e.g. extended skirt) can be useful as a grass nursery. Grass can be taken from here to replace damaged areas on the lawns.

There appears to be two locations where contiguous croquet lawns could be laid: on the west boundary of the field and on the north boundary. The west boundary would allow the lawns to be placed in two orientations. It has been indicated that the west boundary location is currently the preferred site by the Cricket Club.  The most southerly position, either with the lawns in a wide or narrow strip, would be most convenient for facilities or reduce the exposure of the cricketers to the moving croquet players.  It is suspected however that the south boundary may be intended as a car park.

Wherever the lawns are laid there should be space for future shelters (small huts) by each lawn so that out players can keep dry and out of the elements.

Logo

Figure 2 Location 1a[1]

The Club

Figure 3 Location 1b[2]

3.2.1                               Location 1a - west boundary, lawns as narrow strip

Figure 2 illustrates a possible position for four lawns arranged long ways. The advantage of the west side of the field is that the croquet players will not be distracting to the cricketers given the cricket table runs north-south

3.2.2                               Location 1b - west boundary, lawns as wide strip

Figure 3 shows the lawns joined width-wise, and has been positioned solely to show it kissing the outfield. The two other extreme positions are indicated. A thing to bear in mind is that access will be require to the north end of the field and we would not want people, or machinery to have to cross the courts.  In this configuration it would be difficult to have shelters by the lawns.

3.2.3                               Location 2 - north boundary

Figure 4  shows a possible lawn position against the north boundary.

3.3             Lawn Preparation

It seems sensible to plan to prepare the lawns to the best standard available. Once the cost for this has been estimated, then the sacrifices can be gauged to achieve the best solution within budget.

Text Box:  
Figure 4 Location 2

References on croquet lawn construction can be found in Section 8

3.3.1                               Surveying

It is assumed that the contractors for the cricket square may have done a survey of the site for both contours and soil strata.  If these results are available we would be grateful for copies.

A small trial hole was dug on the site and showed that there is about 10.5" of good topsoil lying on clay. Whilst this may suit the cricketers it suggests poor drainage and hence it may be necessary to incorporate drainage into the lawns.  The topsoil in the sampled region was mostly stone free with a few 1" stones.

An initial survey of contours a 10m grid would indicate the general lie of the land.  This would allow calculation of the movement of soil. 

3.3.2                               Levelling

For a quality croquet lawn the specification is for a slope of not more than ¼" in 1 yard non-cumulative.  Even cumulative this would allow for a slope of 9" over the length of a lawn (or ~ 1 yard over the length of four lawns).  With 10" top soil on the site it clearly needs removing, the base levelling and then graded soil re-compacting, in layers, over the base.  Once we have the contours for the site we can discuss the earthworks.

3.3.3                               Drainage

The field appears to lie on clay and hence it would be highly desirable to put drainage down for the lawns.  Again drainage schemes are presented in Section 8.  We need to decide which type of drainage would be suitable.

3.3.4                               Grass Type

The grass type needs to be chosen according to the conditions; generally there is a balance between fine grass, drought resistance and wear qualities.  Fine grasses yield a good turf but do not wear well.  It is possible to employ consultants, for example, The Sports Turf Research Institute (http://www.stri.co.uk/) who can advise on the turf options for the conditions.  Grass seed manufactures produce sacks of seed 'For Croquet Lawns' which are generally a mixture of bents and fescues.  There are now modern hybrid species, e.g. genetically stunted, which present more options.   The performance and price of these grasses are not currently known.  It has been suggested that the Surbiton Croquet Club has used such grasses[3].

The grass variety used on the field at the moment is unsuitable for croquet lawns as it grows tall and in large crowns. Its habit can be modified slightly by short mowing to encourage the gaps between the crowns to fill. Sensibly however it would be much more straight forward to replace it with the desired grass mixture.

3.3.5                               Turf or Seed

Turf is expensive but produces a surface quickly which could be playable on within a (long) season.  Seed is cheaper but more labour intensive and susceptible to drought killing the whole crop off.  Without irrigation there could be problems.  The majority of croquet clubs seem to use seed but this requires the lawn to be out of use for an entire season.  The issues are discussed in Section 8.5, Oxford Croquet: Using Turf for Croquet Lawns.  If seed is used then the courts need weeding regularly to remove invasive species and, once the grass is established, gently cutting.  In either case irrigation would be essential.

3.3.6                               Timing

Grass only grows when the temperature is above 5°C effectively limiting the growing season from late March through until September.  Ideally one would not want to seed just prior to winter.

3.4             Lawn Maintenance

The needs of a cricket square and croquet lawn are not dissimilar.  The primary differences are the soil variety (clay versus loam) and the cutting height.  Consequently the same equipment can be used on both surfaces, e.g. wicket mower or mower with shaver blade, fertiliser spreaders, etc.

3.4.1                               Mowing

The ideal for a croquet lawn is ¼" fine turf however the surface quality on many lawns means that 3/8" is the shortest that can be obtained.  A croquet lawn including skirt is ~1100m2 and consequently the wider the mower the faster the job.  Typically a 36" cylinder mower would be used.  During the fast growing times of the year a lawn would be mown three times a week and otherwise twice.  Contiguous lawns on the same level allow the whole area to be cut with minimum manoeuvring.  During the initial preparation of the lawns a tractor and triple could be used to maintain the area.

It is highly advantageous to keep the grass short; it prevents gangling or tall grasses, or weeds, surviving and encourages the grass to populate bald areas between the existing turf resulting in a tighter sward.

3.4.2                               Irrigation

Irrigation is essential for the establishment of a lawn and otherwise to protect that investment.  We have seen extended drought periods even in spring.  In the best of worlds the irrigation would be automatic, controlled by a timer.  Otherwise irrigation would be by surface hose pipes moved manually.  We would need irrigation points near the lawns to allow ready watering.  Given space in the stopcock manholes it would be possible to incorporate battery operated timers to allow watering to take place overnight. The experience in the University Parks is that 1" irrigation piping/hose is much more useful that ¾".

Mains water: It would be useful to be sure that there would be adequate pressure.  Without adequate pressure the throw of irrigation devices is small requiring frequent relocation.  The cost of using mains water would be appreciable.

Ground water: The proximity of the stream fed from the rivers Glyme and Evenlode going to the Thames may offer a source of non-potable water for irrigation. Also the rumour that the pill box, in the centre of the site, contains a capped well suggests that there is a source of water directly from the water table.  This could be investigated as an alternate water source.  Likely we would have to get in a survey and then cost pumps and a storage tank as well as a licence to draw water.

3.4.3                               Repair

Small patches of damage on a croquet lawn are filled with soil and seed.  Larger areas are repaired with a turf transplant, hence the need for a 'nursery section' of prepared turf.  This can be obtained from the skirt of the lawns but can result in a trip hazard.  A separate nursery area is better.

3.4.4                               Seasonal Treatments

Details of seasonal treatments are in Section 8. Primarily, spring scarification and fertiliser application, and autumn scarification, fertiliser application and top dressing, with other treatments as required.

3.5             Equipment Storage

The Croquet Club will need to store its equipment adjacent to the lawns.  Typical croquet equipment stores will contain the following:

Hoops, balls, peg, hoop drills, sledge hammer, deadweight mallet, large screwdriver or spike, corner flags, corner markers, bisques, mallets, marking string, long tape measure, paints (for renovation), display boards (for coaching and order of play), literature (laws books, coaching, notices, etc), clips, pegging down disks, marking down sheets, hand tools, brushes, bucket (for soil when setting hoops). 

This assumes that catering kit will be available in the Club House and maintenance equipment will be with the cricketers' equipment. This list should give a guide as to the size of equipment storage. It may be feasible to leave the hoops in the lawns (dependent on local vandalism), otherwise some form of trolley or wheelbarrow may be needed to assist members carrying hoops to the lawns.  A small equipment hut is probably the easiest solution.  This would then require locking and we would need to discuss how members get it unlocked, e.g. a single key or many keys.  I would not recommend a number lock.

3.6             Disabled Access

Modern facilities with public access are required to provide disabled access and address the use of the facilities by disabled people.  We need to check current legislation.

3.7             Toilets

We hope that the Club House toilets are adjacent to the lawns and access will be freely available when ever croquet players are on site.  If the lawns are remote from the Club House then it would be prudent to consider toilet facilities closer to the lawns.

3.8             Catering

Catering is desirable but optional at croquet venues.  People are quite prepared to bring a packed lunch and tea can be made on camping stoves.  If catering is mainly DIY then storage for crockery and other kit would be desirable. Hopefully the kitchen in the Club House would be accessible or a catering service available.

3.9             Changing Rooms

Croquet players conventionally wear white and hence would need somewhere to change. The Club House changing rooms would be the first option, then possibly the (croquet) equipment hut.  If changing rooms are not available in the first instance then a larger equipment hut should be considered.

3.10         Lawn Maintenance Equipment Access

Provision must be made so that both day-to-day maintenance equipment and seasonal equipment (scarifiers, hollow tyning machines).    Hence there should be no steps nor narrow entrances, nor routes across other pitches.

3.11         Compost Area

We would need to plan for a compost area near the lawns if we were unable to share the one used by the cricketers, if it was a prohibitive distance away from the lawns, or we plan to temporarily store cuttings before moving them to the main compost area

3.12         Plant Machinery Access

Heavy machinery would need access if future earthworks were required on site, such as if only two lawns were laid in the first instance. 

3.13         Spoil Heap Storage

During the constructions of the lawns it is likely that the entire topsoil will be scraped off the surface of the field and this will need storing adjacent to the site.  Similarly deliveries of clinker and other materials for laying the lawns will need to be stored before deployment.  An area needs to be nominated for this.

3.14         Irrigation points

As has been discussed above irrigation is essential for the lawns.  At minimum we need a 1" stopcock and plenty of hose.  More usefully an irrigation points, either one per lawn or per pair of lawns should be considered.  The expansion of such a backbone system to a possible future automatic irrigation system should be considered when placing the supplies.

3.15         Future Croquet Club House

As both croquet and cricket clubs prosper, it may be prudent to plan for a separate Croquet Club House for equipment storage and basic functions.  An area should be though about which offers ready access to the main services (see below).  At this stage it should be either a reserved area or perhaps accommodate a combined equipment hut/shelter.

3.16         Services

We hope that when the Cricket Club plans the installation of its facilities thought will be given to the usage of the croquet club. The cricket club's use of services was discussed in Section 3.1.

3.16.1                           Water

Water will be needed for drinking and for irrigation.

3.16.2                           Electricity

In the first instance no electricity is essential however outside lighting to allow members to leave safely at dusk would be sensible.  As the Croquet Club develops lighting may be needed in the equipment hut, and subsequently Club House if that idea is pursued.  Finally lighting the lawns would allow late evening play if this was though desirable.

3.16.3                           Sewage

If the lawns were remote from the Cricket Club House then toilets near to the lawns would be highly desirable.  If a Croquet Club House was to be built then sewerage would be needed

3.16.4                           Telephone Lines

As with the Cricket Club House eventually the Croquet Club might require telephone lines for communication and security.

4              Costings

We need to get an estimate of the cost of setting up and running the Croquet Club to a) request grants, b) determine a subscription, c) work out what we can afford at this time for the project to be viable.   I will leave the following just as headings, unless there are points

4.1             Annual

4.1.1                               Ground Rental & Facilities Charges (water + telephone etc)

4.1.2                               Lawn maintenance

4.1.2.1                                          Chemicals, Seed and Loam
4.1.2.2                                          Labour

4.1.3                               Public Liability Insurance

The Croquet Association has a recommended insurer - see 2002 CA Club's Handbook

4.1.4                               Capital Item Insurance

The Croquet Association has a recommended insurer - see 2002 CA Club's Handbook

4.1.5                               Service of Loans

4.1.6                               Membership of Croquet Association

4.1.7                               Lawn Maintenance Equipment Depreciation

4.1.8                               Croquet Equipment Depreciation/Maintenance

E.g. buying new mallets and balls, paint for hoops and huts

4.2             Capital

4.2.1                               Laying Lawns

4.2.2                               Equipment Storage

4.2.3                               Lawn Mowers

4.2.4                               Lawn Edging

4.2.5                               Irrigation Equipment

4.2.6                               Croquet Equipment

4.2.7                               Lawn Care Equipment

4.2.8                               Catering Equipment

4.2.9                               Shelters & Seats

4.2.10                           Signage

4.3             Regular Income

4.3.1                               Membership Subscriptions

4.3.2                               Catering

4.3.3                               Sponsorship Events

4.3.4                               Croquet Schools

5              Sources of Development Fund

5.1             Case for Funding

This proposal's main strengths are that . please add anything else.

It will provide quality croquet facilities in a region bereft of them

With four lawns it will provide a croquet centre which is not equalled with X miles

There is an existing base of members who will populate the lawns

It can pick up town members who used to use the University lawns

The basic croquet equipment exists

The club infrastructure exists

The opportunity and site is on offer

It services the community providing a facility for all ages (esp. OAPs)

More .

5.2             Croquet Association Grants and Loans

See Document in Section 9.4

5.3             Sport England

The Croquet Association advises:

HOW TO SUCCEED.

The key point to remember is that the Sport -England emphasis is on achieving the widest possible impact on local communities. It is now clear from rejected applications that this emphasis applies both to applications for capital grants and to Awards for All. Sport England are particularly keen that Awards for All should support community development for Young People, Disability Groups, Minority Ethnic Groups and School Youth Groups. Sport England have recently modified their procedures to make them simpler and to provide a smoother and faster response. To succeed you have to read the application forms and structure the proposal so that it satisfies their key criteria. Success is possible, and it is well worth considering an application. If you do apply, please let the Secretary of the CA and your Federation Development Officer know that you have applied, and the results of the application, so that we can build up a data base for the benefit of future applicants.

5.4             Parish Council

5.5             Country Council

5.6             Private Trusts

5.7             Individual Donations

5.8             Corporate Sponsorship

5.9             Lottery Funding

The Croquet Association have two Documents:

(1) LOTTERY GRANTS, SPORT ENGLAND, YOUR CLUB, YOUR FEDERATION AND THE CA

How to apply. How to succeed.

There are currently two alternatives for lottery grants:-

1. Community Capital Projects.

Applications for amounts in excess of £5000 must follow this route. It involves a two-stage process which, although it has recently been simplified, can still require a substantial input and time to resolve For information on this and other National Lottery grants programmes, contact the National Lottery Funding Help Line on 0845 275 000 or log on to the website at www.lotterygoodcauses.org.uk.  Applications have to be supported by the CA.

2. The Awards for All Scheme.

Awards for All is a Lottery grants scheme aimed at local non-profit making groups in need of a grant of between £500 and £5000 for a specific projector activity. The intention is to award grants in a simple and straightforward way, minimising the time-consuming procedures previously required for a lottery grant. For an information pack which includes an application form and details of regional offices, call 0845 600 2040 or visit the Awards for All website at www.awardsforall.com.uk. For information on other National Lottery grants programmes, contact the National Lottery Funding Helpline on 0845 275 000 or log onto the website at www.lotterygoodcauses.org.uk.

(2) CA - NATIONAL LOTTERY GRANTS

How to Apply

There are currently two alternatives for lottery grants:

1. Community Capital Projects

The Community Capital Projects procedure is a two-stage process, much simplified compared to previous procedures. Applications exceeding £5000 will follow this route. Information and guidance literature can be obtained from Sport England Lottery Line on 08457 649649.

Clubs are having difficulty with this alternative. In the past year or so, Cheltenham, Littleton and Sussex County have had their applications turned down. The clubs were unable to convince Sport England that major lawn development and improvement will produce the degree of community benefit that Sport England are looking for. Strict conformity to the criteria and guidelines laid down in the lottery documentation is being applied.

2. The Awards for All Scheme

This is a scheme with a maximum grant of £5,000. It has a simple procedure, is fast, will cover all the costs (including non-capital items) and can be submitted without the need for external support other than an independent referee. It is ideally suited for small club developments and grants have already been obtained by croquet clubs. Rejections have also occurred. Forms and information can be obtained from the following Sport England regional offices.:

East. 01234 345222

East Midlands. 0115 982 188

Greater London. 0181 778 8600

North. 0191 384 9595

North West. 0161 834 0338

South. 0118 948 3311

South East. 0181 778 8600

South West. 01460 73491

Midlands. 0121 456 3444

One encouraging example has been the success of mini-carpet applications under the Awards for All Scheme. Pendle were successful with a direct application; two clubs in Croquet North applied via the local village using the village hall and focussing on the community aspect. What appears to be attractive is the flexibility of the mini-carpet, and the ability to used it to reach out to schools and sections of the community who have not even heard of croquet.

How to Succeed

The key point to remember is that the Sport England emphasis is on achieving the widest possible impact on local communities. It is now clear from the rejected applications that this emphasis applies to applications for capital grants and Awards for All. Sport England are particularly keen that Awards for All supports community development for: Young People & Girls, Disability Groups & Ethnic Communities Schools Youth Groups Sport England have recently modified their procedures to make them simpler and to provide a smoother and faster response. To succeed you have to read the application forms and structure the proposal so that it satisfies a significant number of their key criteria. Success is possible. It is well worth considering an application. If you do apply, please let the C.A.Secretary know you have applied and the results of the application so we can build up a data base of results for the benefit of future applicants.

5.10         Members' Fund Raising

6              Time Line

7              Publicity

7.1             Club & Croquet Association Web Pages

7.2             Channel 6 TV

7.3             Local Radio

7.4             Local Press

7.5             Croquet Gazette

8              Oxford Croquet - Lawn Care

8.1             Oxford Croquet: Construction of New Lawns

8.2             Oxford Croquet: Guide on Construction of New Lawns

8.3             Oxford Croquet: Construction of New Lawns

8.4             Oxford Croquet: Sports Field Drainage

8.5             Oxford Croquet: Using Turf for Croquet Lawns

8.6             Oxford Croquet: Croquet Lawns: establishment, improvement and maintenance

8.7             Oxford Croquet: Croquet Lawn Maintenance

8.8             Oxford Croquet: Seasonal Work for Croquet Lawn Maintenance

8.9             Oxford Croquet: Startup Courts

8.10         Croquet Association: Croquet Lawns

9              Croquet Association Documentation

9.1             CA - Forming a Club

 

The CA can help you start your own croquet club. This can take many forms including, but not limited to:

Advice about creating lawns

Legal Advice

Contacts with other players in your area

Grants or loans

Publicity

Starter Pack (template club rules, membership forms etc.)

See also the download section off the home page.

For more information, please contact the CA Office.

9.2             CA - Specimen Constitution (RTF file)

Can be downloaded from the CA website

9.3             CA  - Grants and Loans

9.3

(Scanned from the 2002 Clubs' Handbook)

The CA has limited funds with which to encourage and assist Clubs, Federations, Schools and University Students in the overall development of both Association and Golf croquet.

All grant applications (except students) are evaluated by the Development Committee when they meet, normally in February and October, so your first point of reference is your Federation Development Officer whose name, address and telephone number appears on page 9 or IO.

Grants

Our target priorities are

4 -Lawn clubs: To increase the number of 4 lawn clubs capable of becoming tournament venues. This will include new clubs, as well as upgrading existing clubs.

Federations: To assist with the development of new and existing clubs, promoting the game in schools and generally publicising the game.

Schools: To assist with travelling costs for players entering tournaments and schools events and the provision of playing equipment. Note that it is the CA's normal practice to provide playing equipment for schools by loan through federations.

University students: To assist with travelling and accommodation expenses for players entering student tournaments and events.

Clubs:

We recognise the needs of all Clubs ranging from the 10 court club to those with only one, and obviously different considerations apply to each category. Each application will be individually considered. Initially clubs should discuss the project with their Federation Development Officer, who will provide both the application form and guidance on how to proceed. The normal maximum club grant is f.500, but substantial projects may warrant an increased sum.

The basic conditions for all club grants are:

1. The Club is a member club of the Croquet Association.

2. The grant is for a capital project.

3. Clubs must raise the major part of the total cost themselves.

Schools:

Federations are encouraged to assist schools and any school requiring playing equipment, or information, should first approach its Federation Development Officer.

Schools should register as Member Clubs of the Croquet Association and thereby qualify for grants and all other benefits available to member clubs. There is no formal application form for other direct help from the CA, but a letter describing the use to which the grant will be put should be addressed to the Secretary of the CA, preferably after consultation with the Federation Development Officer.

University Students:

Restricted to Student members of the Croquet Association. The limited budget is allocated by the Stud Championship Manager (see Fixtures Book for details) to whom application should be made. Depending on the uptake, we would also hope to assist student members of the Junior coaching squad. Applications to the coach.

Federations:

We are able to assist Federations with the purchase of equipment and promotional expenses in publicising and developing the game. Written applications should be addressed to the CA Secretary, together with any Expenditure report relating to an earlier grant.

It is essential that all applications should reach the Croquet Association Secretary by the 30th September or 15th January in order that they may be circulated to members of the Committee prior to their meeting.

Loans:

Successful applications to the National Lottery for a capital grant are often assisted by demonstrating support from the governing body. The Croquet Association has limited funds available for short term loan to complement any grant.

Clubs are encouraged to discuss the possibility of a loan with the FDO and then with the Treasurer of the Croquet Association who will advise on the best way to proceed.

A small committee comprising the Treasurer, the Chairmen of Management and Development Committee will agree terms and conditions of any loan approved.

9.4             Croquet Association Documentation

Nigel Graves, The Croquet Association, C/o Cheltenham Croquet Club, Old Bath Road, Cheltenham, GL53 7DF. T: 01242 242318,  E: caoffice@croquet.org.uk , https://www.croquet.org.uk



[1]> Assuming a 1.5 yard strip around and between the lawns

width = 28 +(2 x 1.5), length = (35 x 4) + 5 x 1.5 => 31 yards x 147.5 yards, say 30 x 150 yards.

[2] Assuming a 1.5 yard strip around and between the lawns

width = 35 +(2 x 1.5), length = (28 x 4) + 5 x 1.5 => 38 yards x 119.5 yards, say 38 x 120 yards.

[3] I have emailed George Noble, Surbiton Croquet Club, about them.

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